Terms of Service

These Terms of Service ("Terms") are a legal agreement between you and Give it a Try, LLC, a Maryland limited liability company that operates the Pathways platform ("Pathways", "we", "us"). They cover everything we run under the Pathways name: the web application at pathways.id, the Pathways app for iOS, My Pathway links for players, self-evaluation links, PathwaysPlay, our emails, and every report or export the platform produces (together, "the Platform").

By creating an account, accepting an invitation, opening a player link, or otherwise using the Platform, you agree to these Terms. If you use the Platform for an organization, you agree on its behalf as well, and you confirm that you have the authority to do so. If you do not agree, do not use the Platform.

Staff accounts (admins, coaches, evaluators, selectors, viewers) are for adults. You must be at least 18 years old to create a staff account or to accept an invitation to one. Player links (My Pathway, self-evaluation) are issued by an organization to a player on its roster; the organization is responsible for who it issues them to, and the Platform applies its own age rules to each kind of link. We may refuse, limit, or close any account at our discretion.

Keep your password to yourself. Everything done under your account is your responsibility, whether or not you authorised it, until you tell us at privacy@pathways.id that something is wrong. Each person needs their own account; do not share logins. Give us accurate details and keep them current. If you are an admin, you are responsible for who you invite and for removing access promptly when someone leaves your organization.

Pathways exists so coaches can develop players honestly and players can see their own development. Use it that way. You agree not to:

• use the Platform to break any law, or to help anyone else do so;
• enter evaluations, notes, or records that are false, fabricated, or written to harm someone rather than to develop them;
• write anything that harasses, threatens, demeans, sexualises, or discriminates against a player, a colleague, or anyone else, including on the basis of race, religion, sex, sexual orientation, gender identity, disability, or national origin;
• use the Platform, or any contact detail obtained through it, to pursue inappropriate contact with a player, especially a minor;
• enter data about a person you have no right to enter, or share data you obtained through the Platform with anyone outside the purpose for which it was collected;
• use player data for advertising, resale, profiling unrelated to player development, or any purpose your organization has not disclosed to the player or their guardian;
• impersonate a person or an organization, or misrepresent your role, authority, qualifications, or safeguarding status;
• upload content you do not have the right to use, including copyrighted playbooks, footage, or images;
• upload malware or anything designed to interfere with the Platform;
• access or try to access another organization's data, a player link that is not yours, or any part of the Platform you are not authorised to use;
• work around any gate, limit, or consent step the Platform applies;
• scrape, mirror, or use automated tools against the Platform beyond what its public interfaces allow, or reverse engineer any part of it.

We may remove content, revoke links, and suspend or end access that breaks these rules, with or without notice.

Coaches, staff, and volunteers on Pathways are your organization's people, not ours. Your organization is responsible for their qualifications, their conduct toward players, their compliance with the safeguarding, background-check, and certification rules of your governing body, and their supervision of any activity. We do not employ, train, certify, vet, or supervise them.

We ask each staff member to attest to their authority and safeguarding status. We do not independently verify those attestations, and a false one is grounds for immediate termination. Pathways is not a safeguarding, monitoring, or reporting system. It does not replace your policies, your duty to report concerns to the proper authorities, or your judgement about who should be near your players.

When you enter data about a player, you represent and warrant that:

• you have the authority within your organization to collect and process it;
• you have obtained every consent and given every notice the law requires, including verifiable parental consent for a child under 13 where it applies, consent for players aged 13 to 17 where your state or governing body requires it, and consent for any photograph of a minor;
• the data is accurate to the best of your knowledge;
• you will use it only for legitimate player development within your organization;
• you have told players or their guardians how the record is used, including that evaluation scores may be visible to other verified organizations where the player is rostered, if portability consent is granted.

Pathways processes this data on your organization's behalf. Your organization is the data controller and is responsible for compliance with the privacy laws that apply to it, including COPPA and state privacy statutes. Our Privacy Policy explains what we do with the data we hold.

Evaluations, notes, messages to players, reflections, goal proposals, session plans, plays, uploads, photos, and everything else a user enters ("Content") belongs to the person or organization that entered it, and you keep ownership of yours. Content represents the opinion, judgement, and words of the person who wrote it. It is not ours: we do not write it, review it, verify it, or endorse it, and we have no duty to monitor it. You are solely responsible for your Content and for the consequences of publishing it, including to a player.

You grant us a non-exclusive licence to host, store, back up, process, display, produce reports from, and keep your Content in the tamper-evident record, solely to provide the Platform to you and to the people you share it with. Where Kian, our assistant, drafts a message or an insight, the coach who reviews, edits, and publishes it is its author. We may remove, hide, or restrict Content that we reasonably believe breaks these Terms or the law, and we may preserve it as evidence.

Bands, evaluations, benchmarks, physical test results, training plans, drills, plays, and anything Kian produces are coaching tools. They are opinions and aids to a coach's judgement. They are not medical, health, fitness, nutritional, psychological, legal, or educational advice, and they are not a promise of selection, playing time, a scholarship, a contract, or safety.

Injury, blood, and head-injury entries on the Platform are operational notes made by your staff during a match. They are not medical records, assessments, or clearances. Always follow your governing body's return-to-play protocols and the advice of qualified medical professionals. Do not rely on the Platform for a decision that needs a professional.

Rugby is a contact sport with an inherent risk of injury. Anything you plan, run, or record with the Platform (a training session, a drill, a play, a match, a physical test) is run by you, under your supervision, your organization's rules, and your organization's insurance. We do not supervise, staff, or attend activities and are not responsible for what happens at them. Players and guardians look to the organization running the activity, not to us, for its safety.

Each player registered on the Platform receives a unique Pathways ID. This identifier is designed to be portable across organizations, allowing a player's evaluation history to follow them through different levels of the sport.

Cross-organization data sharing is governed by parental consent (for minors), organization verification status, and visibility controls within the Platform. When portability is enabled, standardized evaluation scores may be visible to other verified organizations where the player is on their roster. Coach notes and AI-generated insights are never shared across organizations.

Submitted evaluations are sealed with SHA-256 cryptographic hashes upon submission. Each evaluation chains to the previous one in the player's history, creating a tamper-evident record that cannot be altered, deleted, or backdated after submission.

By using the Platform, you acknowledge and accept that:

• evaluation immutability is a core feature of the Platform designed to ensure data trust;
• submitted evaluation scores cannot be altered or removed after submission;
• players or their guardians may attach context to evaluations, but the underlying scores remain permanent;
• coach notes and AI-generated insights remain private to the authoring organization.

An evaluation that should not have been written is dealt with by amendment, by withdrawing it from the player's view, and, where the law or a safeguarding concern requires it, by an administrative process that removes it while preserving the integrity of other players' records.

We respect intellectual property and expect you to. If you believe Content on the Platform infringes your copyright, send a notice to privacy@pathways.id with: your contact details; the work you say is infringed; where the Content is (a link, or a description we can find); a statement that you believe in good faith the use is not authorised by the owner, their agent, or the law; a statement, under penalty of perjury, that the notice is accurate and that you are the owner or authorised to act for them; and your physical or electronic signature. We will act on valid notices, may forward them to the person who posted the Content, and will end the access of repeat infringers.

The Platform runs on services we do not control, including payment processing, email delivery, hosting, databases, AI providers, and the Apple App Store. We are not responsible for their failures, and your use of them may be subject to their own terms. We aim for continuous access but do not guarantee it. We may change, suspend, or discontinue any feature at any time, and we may perform maintenance that affects access. We are not liable for delay or failure caused by events beyond our reasonable control.

The Platform and all Content are provided "as is" and "as available". To the fullest extent the law allows, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, non-infringement, and any warranty about the accuracy, fairness, or completeness of any evaluation, record, or output. We do not warrant that the Platform will be uninterrupted, error-free, or secure, or that any Content is suitable for a selection, employment, medical, or other decision.

To the fullest extent the law allows: (a) we are not liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost data, lost opportunities, or reputational harm, arising from the Platform or any Content, however caused; (b) we are not liable for any Content, for any act or omission of any user, coach, organization, or player, or for any injury at any activity; and (c) our total liability to you for all claims together is limited to the greater of the fees you paid us in the twelve months before the claim and one hundred US dollars ($100). Nothing in these Terms limits liability that cannot be limited by law, including for our own fraud, gross negligence, or wilful misconduct.

You will defend, indemnify, and hold harmless Give it a Try, LLC, its members, managers, staff, and contractors from and against any third-party claim, loss, fine, penalty, cost, and reasonable attorneys' fee arising from: your Content; your use of the Platform; the conduct of your organization's staff, coaches, volunteers, and players; any activity your organization runs; your breach of these Terms or of any law; your failure to obtain a consent or give a notice the law requires; and any use of data outside the purpose for which it was collected. If you use the Platform for an organization, the organization gives this indemnity too. This indemnity does not cover losses caused by our own gross negligence or wilful misconduct. We may take over the defence of any claim you are indemnifying, at our expense, and you will cooperate.

You may close your account at any time by contacting us. We may suspend or end your access, your organization's access, or any player link, remove Content, and refuse service, at any time and at our discretion, where we reasonably believe there is a breach of these Terms, a legal risk, a safeguarding concern, a risk to another user, or non-payment. We may act with or without notice.

We may preserve and disclose Content and account records when the law requires it, to respond to a legal process, to protect a player, or to enforce these Terms. On termination your right to use the Platform ends. Sections that by their nature should survive (including 6, 7, 8, 9, 11, 14, 15, 16, 20, and 21) survive. We keep data as our Privacy Policy describes.

If you see Content or conduct on Pathways that breaks these Terms, tell us at privacy@pathways.id. Our Report a concern page explains what to include. If you believe a player is in danger or is being abused, contact the police or your local child-protection service and your organization's safeguarding lead first. Pathways is not an emergency service and does not monitor for abuse.

We may update these Terms. We will show material changes on the Platform, or send them by email, at least 14 days before they take effect for existing accounts, and we will ask you to accept them on your next sign-in. New accounts accept the current version when they are created. Using the Platform after a change takes effect means you accept it. Each version is numbered and dated, and we keep earlier versions available.

These Terms are governed by the laws of the State of Maryland, without regard to its conflict-of-law rules. Before starting any formal action, you and we will try in good faith to resolve the dispute by discussion for at least 30 days. Any action must be brought in the state or federal courts sitting in Frederick County, Maryland, and you consent to their jurisdiction. To the extent the law allows, any claim must be brought within one year after it arises, or it is waived, and you and we each agree to bring claims only in an individual capacity, not as a plaintiff or class member in any class or representative action.

These Terms, with the Privacy Policy and any agreement your organization has signed with us, are the whole agreement about the Platform. If any part is unenforceable, the rest stands. Our not enforcing a term is not a waiver of it. You may not assign these Terms; we may assign them to a successor of the Platform. There are no third-party beneficiaries. Notices to you go to the email on your account. Accepting these Terms electronically, including by checkbox, has the same effect as a signature under the federal E-SIGN Act and the Maryland Uniform Electronic Transactions Act. Headings are for reading only.

PathwaysPlay (pathwaysplay.com) is our service for running rugby tournaments and camps and taking registrations. It is part of the Pathways platform, and these Terms apply to it together with the PathwaysPlay Terms, which cover registrations, the service fee, refunds and public event pages. Organizers who collect payments through PathwaysPlay also accept the Organizer Agreement. Where those documents and these Terms differ about PathwaysPlay, they control. PathwaysPlay has its own Privacy Notice for the information it collects from organizers, teams and families.

Questions about these Terms, legal notices, and copyright notices: privacy@pathways.id

Give it a Try, LLC, a Maryland limited liability company